Your web browser is out of date.

This website has been developed using modern web technologies. Your web browser is out of date and may not support these technologies, which may affect your experience.

Upgrade your browser

Contracts Administrator

Our client is seeking an experienced Contracts Administrator who has experience of working  in a Service & Maintenance related environment and who is used to liaising with engineers.  You must also possess experience in using and understanding a CAFM (Planet is preferable)

Duties/Candidate Criteria:

  • Provide dedicated support to the Contracts Manager and related line manager/supervisor for all contracts and works matters, communicating frequent and detailed feedback on works progress or queries.
  • Ability to Co-ordinate, administrate and manage PPM works in line with strict Contract and Company performance measures. Will be an element of reactive works to cover when required.
  • Ensure all critical contract data, such as Assets, Schedule, Scope of Works…are kept up to date and progress monitored daily. Work updates/completion are to required quality and depth for client and company alike.
  • Be a central support mechanism along with other administrator to keep system up to date ensuring PPM’s are raised and assigned correctly and closed with updates agreed by management.
  • Be able to raise orders to suppliers for parts off the back of service reports from engineers.
  • Ability to work under pressure to achieve required Client + Contract Service Level
  • To demonstrate excellent standards of due diligence and initiative when creating/running all reports, to ensure that the company remain compliant.
  • Adaptable to a variety of works and contract demands including possible ad-hoc requests from client.
  • Able to prioritise and multi-task, whilst achieving strict deadlines both weekly and monthly.
  • Able to liaise with Engineer’s and Sub Contractors and ensure standards of works are maintained and communication of progress and issues are escalated to management if required.
  • IT literate in all Microsoft packages especially Word and Excel – in order to produce detailed Excel and Word reports.
  • Completing both purchase orders and raising quotes on CAFM system.
  • Support with creating / getting data for monthly Hard FM reports.

Hours:  8.00 am – 5.00 pm Monday to Friday