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Experienced Family Law Legal Secretary

Our client is seeking to recruit an experienced Legal Secretary with at least 5 years’ experience within Family Law based at their Blackheath office.

 

This is a full-time position – Monday to Friday.

 

Main role and responsibilities

  • To assist a senior Solicitor in a busy Family Team with the day to day running of his caseload.
  • To assist with general file management of electronic files. Including opening files on the case management system.
  • To use the electronic case management system (LEAP), Outlook, Word and Excel.
  • To undertake conflict checks and obtain file identity documentation.
  • To accurately and swiftly type dictation.
  • To send and receive letters / emails on behalf of the fee earner.
  • To draft straightforward letters, emails, attendance notes and other documents.
  • To manage the fee earner’s diary including making and recording appointments.
  • To record all key dates on the electronic file, Outlook and the Central Key Dates diary.
  • To monitor upcoming key dates on behalf of the fee earner.
  • To ensure that any billable work carried out by the Secretary / Assistant is properly accounted for and time recorded, if relevant.
  • To meet with clients face-to-face when required, to provide and receive information and documentation.
  • To make and receive telephone calls with clients on behalf of the fee earner, dealing with clients in a helpful, polite and efficient manner. To update clients where possible, or to take clear messages for the fee earner if they are unable to deal with the enquiry.
  • To liaise with third parties such as the opponent’s solicitors, Counsel’s clerk or experts.
  • To create electronic bundles.
  • To use the HMRC portal to submit documents such as divorce petitions, application forms and draft consent orders with supporting papers.
  • To regularly review ledgers to ensure that funds are held on account of costs.
  • To arrange payment of disbursements.
  • To review the fee earner’s matter list to identify files for billing on a weekly basis.
  • To close and archive files.
  • To take card payments and post payment requests promptly and accurately.
  • To prepare client invoices.
  • To answer incoming calls to the firm as part of a rota as and when required.
  • To undertake any other reasonable tasks as requested by the fee earner or other colleagues with the main fee earner’s agreement.

Essential Experience / Qualifications

  • At least 5 years’ experience working within a Family Law team.
  • Experience in using a legal case management system.
  • Experience in using Outlook, Excel & Word.
  • Excellent client care skills.
  • Excellent organisational skills.
  • Typing speed of at least 60 WPM with 95% accuracy.
  • Appropriate secretarial qualification.
  • The ability to proactively assist the fee earner to manage his caseload.

Desirable Experience / Qualifications

  • Experience using LEAP (case management system).
  • Experience of using the HMRC portal.
  • CILEX Level 2 Certificate or Diploma.

This is a permanent position.