Our client, located in Orpington is seeking to recruit an experienced Office Manager to join their small team
Hours: 9.00 am – 5.00 pm Monday – Friday
Please note that due to the location of the site, you must be able to drive and have your own transport
Experience within construction would be preferred
Duties:
Daily
- Management of diaries & email communications for Director
- Answer the phone & take material/plant orders
- Create tender files ensuring all required project documents are included for pricing and quotation.
- Type & email quotes
- Move tender files for jobs procured, into project files and generate a finance tracker that will include associated sales ledger & purchase ledger costs & update spreadsheets every time a price for a variation is given
- Type & issue sub contractor PO’s & create a price tab on the relevant spreadsheet
Weekly
- Collate sub contractor invoices and check against site register
- Send any queries to Directors/Contract Managers
- Process weekly wages onto the wages spreadsheet & In-sync sheet
- Make wages payments (to In-sync) plus any additional direct payment workers and expense payments
- Update job spreadsheets with wage totals and any values applied against sub contractor’s price on the price tabs
- Handle recruitment including on-boarding new staff members and sub-contractors.
Monthly
- Process applications & invoices for sending on last day of the month or before depending on project schedule.
- Update job spreadsheets with application & payment details & print new copies for the file.
- Update monthly application summary with payment & date details
- Create monthly list of supplier payments due, for Directors to view and approve payments
- Make payments that have been approved
- Manage all training requirements, associated paperwork and apply for grants
- Update training matrix, monitor certificate expiry dates and liaise with sub contractors to renew
- Submit paperwork monthly to accountants for Construction Industry Scheme & VAT returns.
- Write copy and upload to our social media account.
- Develop and maintain connections with key suppliers and manufacturers and obtain competitive pricing for specified materials.
- Review retention
Annually
- Complete annual PQQ’s including health & safety & insurance information for clients
- Liaise with insurance companies for annual company & fleet insurance quotes
- Organise bi-annual social events & annual client gifting
Ad Hoc
- Manage the office space, including coordinating repairs and maintenance, maintaining office supplies, equipment and refreshments plus ensuring that the office environment is clean, safe, and conducive to work.
- Oversee the use and maintenance of office technology including laptops, phones, software applications & updates and coordinate IT support and procure equipment where required.
PLEASE NOTE:
Due to the high volume of CV’s, we receive it is not viable for us to respond to individuals. If you have not received a response within 7 days then please kindly assume your application has been unsuccessful in this instance